Integrated Accounting: Access2Pay vs. QuickBooks PoS

The best way to keep a retail business efficient and profitable is through integration. In the past, businesses generally kept their different functions separate, but cloud-based systems have now made it possible to incorporate everything into a single, unified solution. In particular, accounting functions should work closely with your main sales platform. This approach allows sales figures to be easily incorporated into your books in real time, updating your accounts and financial position on the fly. That’s what makes integrated accounting so important. 

What is an integrated accounting system? It is a software package that incorporates all key accounting functions, such as payroll, purchasing, inventory accounting, asset management, accounts payable and accounts receivable. In addition, it also integrates seamlessly with other software you use in your business, such as POS or management software.

You can now access this functionality with software such as Access2Pay and QuickBooks POS. The question is, how do you select the right integrated accounting system for your business? In this article, we will compare our offering with the POS package offered by QuickBooks: Access2Pay vs. QuickBooks POS – which is best for you? Let’s take a look and find out.

Access2Pay and QuickBooks POS have the same key features: inventory management, sales and transaction management, customer management, reporting and analytics.

Access2Pay boasts a sophisticated inventory management package, allowing users to track and manage inventory in real time, monitor stock levels, set up stock level alerts and automated replenishment orders, and streamline their ordering processes. QuickBooks POS offers much the same functionality. However, customer reviews have highlighted some limitations, such as a lack of flexibility and an inability to manage advanced features such as multiple location management and industry-specific features. QuickBooks POS is also regarded as a fairly high-cost option, especially for large businesses with multiple locations.

Access2Pay was developed after many hours spent studying the needs of retailers and the functions and features of existing POS systems. As a result, we believe we have perfected the core features of a POS. We aim for intuitive use, relatively low costs, flexibility and adaptability. Our solution fits in with any retailer, no matter what they sell, and no matter how large or small their operation. Reviews for QuickBooks POS indicate that it has similar functions and is also very user-friendly.

At Access2Pay, we understand that you can’t afford to let your customers amount to little more than once-off transactions. You need to nurture relationships with them through data management, special offers, purchase histories and incentives such as gift cards and discounts. We have built a comprehensive customer management system into our offering, empowering you to turn each buyer into a repeat customer. 

Once again, QuickBooks POS also has a similar offering. It allows you to capture customer data, track their purchase histories, and build targeted campaigns, just as Access2Pay does. However, we do pride ourselves on offering a customer management system that is more flexible, scalable and adaptable.

Access2Pay includes advanced analytics and reporting features. You can access customer purchase histories and sales figures, analyze sales trends, and use hard data to make your business decisions. QuickBooks, being a product very much driven by numbers and data analysis, also includes these functions. Again, however, it is Access2Pay’s adaptability that makes the difference.

Access2Pay is designed to sync with any other software you care to use in your business, including any bookkeeping packages you prefer. The software is completely agnostic in this regard. Whatever accounting software you prefer, Access2Pay will sync with it. QuickBooks POS is somewhat less flexible, as it is mostly designed to work with QuickBooks Accounting Software.

That accounts for the main features. Now, let’s consider the usability and interfaces of each of these packages.

Access2Pay features a customizable, interactive interface that allows users to access all of the key functions from one main portal. It is set up to be as intuitive and user-friendly as possible. QuickBooks POS works on a similar concept – an interactive dashboard that offers direct access to key reports and summaries, and allows you quick access to reports and inventory details, etc.

Access2Pay offers full implementation support. Our team will be there to help you set up the system, and we will then train key members of your staff, not only to use the system, but to train others as well. This “train-the-trainer” approach essentially provides you with in-house Access2Pay experts who can show other staff members how to use the system and even provide on-the-spot troubleshooting when necessary. In addition, our support staff is on call 24/7 to provide technical assistance.

QuickBooks POS offers technical support for new and existing customers, and it is accessible during office hours. In addition, there are many video tutorials, articles and other support materials available.

QuickBooks is not too pricey for a single license. The problem is that a new license is required for each location within a business. So, for each new store you open, you would need to buy a new QuickBooks license. Access2Pay is far more flexible, and provides more value for money. Our solution is designed to adapt and scale with your business with maximum cost efficiency.

Access2Pay is highly customizable and scalable – it is one of our key selling points. We don’t so much provide a single POS solution, as an endless adaptable platform that can be used to build a unique POS system for each one of our customers. QuickBooks POS is somewhat more rigid in its features and functionality, although it does provide some customization possibilities.

QuickBooks POS enables users to customize their systems to suit the specifics of their businesses, markets and products. Access2Pay goes several steps further by providing a bespoke customization service. You can work with our development team to build a unique, custom-designed system perfectly tailored to your business.

Our ability to scale our offering is as broad and adaptable as our customization functions. No matter what your plans are for your business, Access2Pay will grow with you. QuickBooks POS is also very scalable. Much like Access2Pay, it can be expanded to multiple points of sale and sales locations. However, as we have already noted, each new location requires a new license, which can make the costs add up very quickly.

Let’s summarize and compare the pros and cons of the two systems.

Access2Pay is a customizable, scalable, agnostic, intuitive, easy-to-integrate system that can be used in almost any retail, entertainment, or service industry business. It can be integrated with any accounting packages on the market.

QuickBooks POS is a well-established brand that businesses have been using for years – an extension of the popular accounting software package, with which it integrates seamlessly. However, it is more than just an extension of the brand. It is a complete POS solution that offers all the features one would expect.

When it comes to accounting integration, Access2Pay doesn’t really have any cons. It is designed to work hand-in-hand with almost any software package you already use or plan to use in your business. As a result, it integrates well with accounting software of all kinds. One potential limitation is that it is not targeted at the food service industry, so it is probably not the package for you if that is your business.

Although QuickBooks POS is a reliable and relatively flexible and expansive POS system, its main drawback is that it is not as customizable or adaptable as it could be. If you need bespoke solutions and a broad range of customizations and integrations, it may not suit your needs.

Access2Pay vs. QuickBooks POS – based on the above comparison, which one do you think is right for you? Access2Pay is a cloud-based POS solution suited to a wide variety of businesses. We provide comprehensive retail POS services to help our clients run their businesses efficiently and profitably. Our cloud-based software integrates with all e-commerce platforms, as well as accounting software and other tools you may need to run your business. Contact us for more information about our system and its benefits.