Accounts Receivable and Payable System for Financial Control

Manage invoices, recurring billing, vendor payments, refunds, and approvals through a single, integrated payment and financial platform.

  • End-to-end AR and AP workflows in one system

  • Faster collections, controlled payouts, and cleaner reconciliation

  • Fully integrated with ERP and general ledger systems

Used by municipalities and government agencies across North America

Supports high-volume billing and payment operations

PCI SSF–certified platform

Built for audit, reconciliation, and compliance

Used by municipalities and government agencies across North America

Supports high-volume billing and payment operations

PCI SSF–certified platform

Built for audit, reconciliation, and compliance

What Accounts Receivable & Payable Mean With Access2Pay

Many organizations manage receivables in one system, payables in another, and payments somewhere else entirely. This fragmentation increases manual work, delays cash flow, and introduces reconciliation risk.

Access2Pay brings accounts receivable, accounts payable, and payment processing together, so invoices, collections, refunds, and payouts are tracked, approved, and reconciled within one controlled platform.

Accounts Receivable Capabilities

Core AR Features

  • Automated invoice generation

  • One-time and recurring billing schedules

  • Email and SMS invoice delivery

  • Customer account and invoice history

  • Auto-pay and scheduled payments

  • Real-time aging reports

Collections & Reconciliation

  • Payments applied automatically to open invoices

  • Partial payments and adjustments supported

  • Configurable reconciliation rules

  • Full traceability from invoice to payment to deposit

Accounts Payable Capabilities

Core AP Features

  • Vendor and supplier management

  • Payment scheduling and disbursements

  • Refund and reimbursement processing

  • Approval workflows for payouts

  • EFT / ACH payment support

Governance & Control

  • Multi-level approval workflows

  • Role-based permissions

  • Complete audit trail for each payment

  • Integration with ERP/AP systems

Workflow Automation for AR/AP

Automation Capabilities

  • Automated invoice creation and delivery

  • Scheduled billing and reminders

  • Approval routing for AP, refunds, and adjustments

  • Automated reconciliation and matching rules

  • Trigger-based notifications and alerts

Business Impact

  • Reduced manual processing

  • Fewer errors and delays

  • Stronger financial governance

Financial Accuracy, Audit & Compliance

Content Areas

  • PCI SSF–certified processing

  • Secure handling of payment data through tokenization

  • Immutable audit logs for AR and AP actions

  • Traceability from transaction to GL posting

  • Support for public-sector audit and reporting standards

Benefits by Role

For Finance Teams

  • Faster collections and improved cash flow

  • Cleaner reconciliation and month-end close

  • Full visibility into receivables and payables

For AR/AP Staff

  • Fewer manual steps

  • Clear approval workflows

  • Reduced exception handling

For IT Teams

  • API-based integrations with ERP and finance systems

  • Centralized access control

  • Reduced system sprawl

Real-World Government & Enterprise Use Cases

Examples

  • Recurring billing for utilities, permits, or services

  • Automated invoice delivery and payment application

  • Refunds for duplicate or overpayments

  • Vendor payments and reimbursements with approvals

  • Multi-department AR/AP operations under one platform

How AR/AP Fit Into the Access2Pay Platform

Secure engine for AR collections and AP disbursements
Accept and send payments across all channels
Centralized interfaces for invoice and payment management
Automated posting to financial systems
Real-time AR/AP visibility and forecasting
Automated approvals and financial process controls

Accounts Receivable and Payable are fully integrated with Access2Pay’s payment gateway, reporting,
and ERP integrations, ensuring every financial action is synchronized and auditable.

Accounts Receivable and Payable are fully integrated with Access2Pay’s payment gateway, reporting, and ERP integrations, ensuring every financial action is synchronized and auditable.

Bring Receivables and Payables Under One Financial System

Access2Pay helps organizations automate billing, control payouts, and maintain audit-ready financial operations, without adding complexity.

Want to See How AR/AP Fits Into Your Finance Stack?

We’ll review your current billing and payout workflows and show how Access2Pay integrates with your ERP and financial systems.

See Access2Pay in Action

Tell us a bit about your operations and we’ll show you how our POS features can support your stores, teams and finance leaders.