A cannabis plant growing outdoors, representing how retail POS systems help dispensaries with payments and inventory tracking.

Client Overview:

A licensed cannabis producer and distributor, operates in a highly regulated market where strict seed-to-sale tracking is required to ensure compliance with government regulations. They manage multiple product lines, including edibles, oils, and dried cannabis, across a network of retail locations.

Challenge:

The industry faces increasing difficulties managing their inventory and compliance reporting due to the complex regulatory environment. With strict government mandates requiring detailed tracking of all cannabis products from seed purchase to final sale, company struggled with outdated manual processes and inventory discrepancies. Ensuring real-time visibility into stock levels and meeting compliance deadlines became a major operational challenge, risking potential penalties and disruptions in the supply chain.

Solution:

Access2Pay was implemented to provide real-time inventory tracking and automated compliance reporting, addressing the client’s key pain points. The solution allowed for:

  • Real-Time Inventory Tracking: Full visibility of cannabis stock across all locations, ensuring that all product movements were tracked accurately from reception to sale.
  • Automated Compliance Reporting: Integrated tracking tools enabled the automation of compliance reports for regulatory bodies, reducing the time and effort required for manual documentation.
  • Advanced Security Features: Enhanced security protocols safeguarded inventory, with real-time alerts in place for any potential discrepancies or theft attempts, ensuring the integrity of the clientโ€™s stock.

Results:

By integrating Access2Pay the following results were achieved:

  • 100% Compliance: The automation of compliance reporting ensured timely and accurate submissions to regulatory bodies, reducing the risk of penalties.
  • 30% Reduction in Inventory Losses: Real-time inventory tracking minimized discrepancies and losses, leading to significant cost savings.
  • Improved Operational Efficiency: Manual processes were reduced by 50%, allowing staff to focus on more strategic tasks and improving overall operational efficiency.
  • Enhanced Security: The systemโ€™s advanced security features led to a 20% reduction in theft and unauthorized access incidents, protecting the companyโ€™s valuable inventory.